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Right to Information Act, 2005
Details of Manuals required to be maintained under Section 4(b), Chapter-II
(Details of Manuals required to be maintained under Section 4(b), Chapter-II)

1. The particulars of organization, functions and duties;

I. The Agricultural and Processed Food Products Export Development Authority (APEDA) was established in 1986 through an Act of Parliament for the development and promotion of exports of certain agricultural and processed food products (scheduled products) and for matters connected therewith. The functions of the Authority are:

a) The development of industries relating to the scheduled products for export by way of providing financial assistance or otherwise for undertaking surveys and feasibility studies, participation in the equity capital through joint ventures and other reliefs and assistance schemes;

b) The registration of persons as exporters of the scheduled products on payment of such fees as may be prescribed;

c) The fixing of standards and specifications for the scheduled products for the purposes of export;

d) The carrying out of inspection of meat and meat products in any slaughterhouse, processing, plant, storage premises, conveyances or other places where such products are kept or handled for the purpose of ensuring the quality of such products;

e) The improving of packaging of the scheduled products;

f) The improving of the marketing of the scheduled products outside India;

g) The promotion of export oriented production and development of the scheduled products;

h) The collection of statistics from the owners of factories or establishments engaged in the production, processing, packaging, marketing or export of the scheduled products or from such other persons as may be prescribed on any matter relating to the scheduled products; and the publication of the statistics so collected, or of any portions thereof or extracts therefrom;

j) The training in various aspects of the industries connected with the scheduled products;

k) Such other matters as may be prescribed.

2. The powers and duties of its officers and employees

i. Chairman is the Chief Executive of the Authority. The powers and duties of the Chairman are:

a) Grant leave to Secretary, officers and employees of the Authority;

b) Prescribe duties of all officers and employees of the Authority and exercise such supervision and disciplinary control as may be necessary;

c) Sanction expenditure for contingencies, supplies and services and purchase of articles required for the working of the office of the Authority.

ii. The Central Govt. has also appointed a Secretary to the Authority who exercises powers and performs duties as may be prescribed or as may be delegated to him by Chairman. The duties of the Secretary are:

a) Attend all the meetings of the Authority and shall assist Chairman in implementing the decisions of the Authority;

b) Maintain a proper record of the proceedings of the meetings of the Authority and decisions taken in those meetings;

c) Maintain proper record of the register of exporters in accordance with the provisions of Chapter III of the Act;

d) Issue receipts on behalf of the Authority for all moneys received under the Act;

e) Maintain or cause to be maintained an account of the receipts and expenditure of the Authority; and

f) Be responsible for preparation of draft Annual report on the working of the Authority and its submission to Central Government after approval by the Authority on a date not later than the date specified in this behalf by the Central Government.

iii Work Allocation of officers and employees Annexure-1.

3. The procedure followed in the decision making process, including channels of supervision and accountability

i. Organisational Structure Annexure-2

4. The norms set by it for the discharge of its functions

APEDA has set the following norms to discharge various functions:

i. APEDA Registration Procedure (RCMC) – Annexure-3
ii. APEDA Financial Assistance Schemes – Annexure-4
iii. Financial and Administrative Powers to sanction Expenditure–Annexure - 5 (available in the Library)

5. The rules, regulations, instructions, manuals and records, held by it or under its control used by its employees for discharging its functions (available in Library)

i. APEDA Recruitment Regulations, 2011 - ANNEXURE -7
ii. APEDA Recruitment Regulations, 2011
ii. (a) RR - Amendment
iii. Central Purchase Rules, 1997 – Annexure –8
iv. APEDA Medical Attendance Rules – Annexure – 9

6. A statement of the categories of documents that are held by it or under its control (available in Library)

i. Manuals on Production & Post Harvest Management for APEDA scheduled products
ii. How to set up Agri Export Zone
iii. Report of AEZs
iv. List of APEDA studies

7. The particulars of any arrangement that exists for consultation with, or representation by, the members of the public in relation to the formulation of its policy or implementation thereof

i. Three members of Parliament (two elected by the House of People and one by the Council of States) and twelve members to represent exporters of various scheduled products of APEDA, are appointed as the members of the Authority. APEDA also interacts regularly with exporters through letters, faxes, emails, meeting etc. for formulations and implementation of policies.
ii. APEDA website (

8. The statement of the boards, councils, committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advice, and as to whether meetings of those boards, councils, committees and other bodies are open to the public, or the minutes of such meetings are accessible for public;

i. List of APEDA Authority Members is at Annexure-10
ii. The members of the Executive Committee is at - (being hosted shortly)
iii. Minutes of these meetings are presently not accessible to public

9. A directory of its officers and employees

i. Directory of APEDA officers and employees Annexure-12

10. The monthly remuneration received by each of its officers and employees, including the system of compensation as provided in its regulations

i. Statement of salary drawn by the employees for every month availble in the Library

11. The budget allocated to each of its agency, indicating the particulars of all plans, proposed expenditures and reports on disbursements made

i. A statement on the budget allocation to APEDA under various schemes for the year 2005-06 and disbursements made up till September 2005 is at Annexure-14.(available in Library)

ii. The entire budget is allocated to APEDA and reimbursement under its schemes is made through Head Office and Regional Offices. (Regional Offices at Mumbai and Bangalore disburse financial assistance under Transport Assistance scheme only)

12. The manner of execution of assistance programmes, including the amounts allocated and the details of beneficiaries of such programmes

i. Check-list for availing assistance is at Annexure-15
ii. Sanctioned budget is at Para 11 above,
iii. List of beneficiaries availed financial assistance under the schemes between 1.4.2005 to 31.8.2005 is available in the Library.

13. Particulars of recipients of concessions, permits or authorizations granted by it

i. Registration of contract for basmati rice.
ii. Registration certificate to Abattoirs/Meat Processing Plants
iii. Pack House Recognition
iv. Floriculture units recognition
v. Rice Mill recognition
vi. Ground nut processing units recognition

14. Details in respect of the information, available to or held by it, reduced in an electronic form

i. Details of contents of APEDA website ( is at Annexure-16

15. The particulars of facilities available to citizens for obtaining information, including the working hours of a library or reading room, if maintained for public use.

i. Details of documents available in Library are at Annexure-17. The working hours of the Library are from 9.30 am to 5.00 pm on all working days.
ii. Website (

16. The names, designation and other particulars of the Public Information officers;

i.   Mr. R.K. Boyal Director APEDA as Appellate Authority.
ii.  Dr. Tarun Bajaj, General Manager as Public Information Officer.
iii.  Assistant Public Information Officers:

Dr. Navneesh Sharma, DGM Infrastructure/ASIDE
Shri. V K Vidyarthi, DGM Parliament Questions, WTO/FT/AEZ and Hindi
Shri. Vinod Kaul, DGM Fresh Fruits & Vegetables
Shri. U K Vats, DGM Animal Products
Dr. Saswati Bose, DGM Organic Products and Quality
Shri. R K Mondal, DGM Budget & Finance
Shri. Devendra Prasad, AGM Quality
Smt. Samidha Gupta, AGM Trade/MDA/MAI
Shri.Man Prakash Vijay, AGM Computer & Information, Market Intelligence, Trade Analysis and Registration
Shri. Umesh Kumar, AGM Personnel & Administrationand and Cereals
Smt. Sunita Rai, AGM Processed Food
Shri Nagpal Chirkutrao Lohakare, AGM EDF


Regional Officers

Name Designation Address
Dr. Sudhanshu
Dy. General Manager

4th Floor, Unit No. 3 & 4, Banking complex Building, No.11, Sector 19/A, Vashi, New Mumbai - 400 705
Tel: 022-27840949/27845442/27840350
Fax: 022-27842273
e-mail: apedamum[AT]apeda[DOT]gov[DOT]in,

Mr. B. Baruah
Asstt.General Manager
G. S. Road, Opp. Old Post Office, Jain Complex, 3rd Floor, Guwahati - 781005
Tel/Fax:- 0361-2599010
e-mail: rmgwh[AT]apeda[DOT]gov[DOT]in,
Shri T. Sudhakar
Deputy General Manager
8th Floor, Chandra Vihar Building, M.J.Road, Hyderabad – 500001
Tel: 040-24745940
Fax: 040 -24745947
e-mail: apedahyd[AT]apeda[DOT]gov[DOT]in
Mr. P P Waghmare
Asstt.General Manager
12/1/1, Palace Cross Road, Bangalore - 560020 Tel: 080 23343425/23368272
Fax: 080 23364560
e-mail: ppwaghmare[AT]apeda[DOT]gov[DOT]in
Dr. C B Singh
Asstt.General Manager
Mayukh Bhawan, Bidhan Nagar, Kolkata - 700001
Tel/Fax: 033 23378363/40669291
e-mail: apedakol[AT]apeda[DOT]gov[DOT]in

iv. As per Office Memorandum No. R-17(12)/2010-RTI dated 3rd December 2010, of MOC&I a "Transparency Officer" has been nominated for APEDA

Name Designation Contact
Dr. Tarun Bajaj General Manager Office No:- 011-26526186

17. Such other information as may be prescribed and thereafter update these publications every year. (available in Library)

I. Procedure for process of applications for recognition of HACCP Implementation and Certification Agencies with APEDA.

II. Procedure for Laboratory recognition

III. Procedure for implementation of accreditation of inspection and certification agencies for certifying organic products under NPOP.

IV. Residue Monitoring Plan for Groundnuts

V. Residue Monitoring Plan for Grapes

VI. Residue Monitoring Plan for Egg Products

VII. Residue Monitoring Plan for Honey

VIII. Apex (APEDA House Journal)

IX. Details of International Trade Fairs where APEDA is participating during 2005-06.

Quarterly Report to Central Information Commission on implementation of Right to Information (RTI) Act 2005 Reg.
Period : From 1.7.2014 to 30.10.2014
(a) Number of requests received by each authority 13
(b) Number of decisions where applications were not entitled to access the documents pursuant to the requests, the provisions of the Act under which these decisions were made and the number of times such provisions were invoked. Nil
(c) The number of appeals referred to Central Information Commission for review, the nature of appeals and the outcome of appeals. NIL
(d) Details of disciplinary action taken against any officer in respect of administration of this Act. NIL
(e) Amount of charges collected by each public authority under this Act. Rs. 130/-
(f) The details to indicate efforts made by the public authorities to administer and implement the spirit and intention of this Act. Applications were attended to as per the spirit and intention of the Act.
(g) Suitable suggestions for reform including those required for development, improvement, modernization, reform for the amendment of the Act or other legislation or common law or any other matter relevant for operationalisation the right to access the information. NIL